Wednesday, 03 June 2020 13:07

Request for quote N05.19 - Cool Suburbs - Science translation and tool development

 

The Western Sydney Regional Organisation of Councils Ltd. is seeking proposals for a suitably experienced and qualified consultancy, or a consortium, to develop the Cool Suburbs project.

The Cool Suburbs project aims to address the issue of urban heat by developing a voluntary tool, predominantly for planners and developers, which identifies the most appropriate interventions (mitigation, adaptation, and response) that will contribute to cooling a place.

The project will use research and stakeholder engagement to design a user-friendly tool. The project will identify the best engagement process to assist users through the process and maximise tool use.

This RFQ seeks a consultancy to deliver:

  • Science translation - literature review
  • Prototype and roadmap development
  • Awareness raising and buy-in
  • Design and build the tool.
  • Pilot the tool.

WSROC would welcome consortia or partnership arrangements to deliver the different project components.

RFQ documents and lodgement

RFQ responses should be submitted electronically to This email address is being protected from spambots. You need JavaScript enabled to view it..

An electronic version of the RFQ is available here: Request for quote N05.19 - Cool Suburbs - Science translation and tool development

Any enquiries can be directed to Judith Bruinsma at This email address is being protected from spambots. You need JavaScript enabled to view it. or (02) 9671 4333.

The closing date for RFQ is Wednesday 17th June 2020 at 5.00pm EST. 

Important: the closing date has been extended to 24 June 2020 at 5:00pm EST

Late submission will not be accepted.

Note: Any addenda to this RFQ will be added to this webpage. Please check in regularly for updates.


RFQ addenda and clarifications

(addendum added 15/06/2020)

What digital channels would you want the tool available on-Web, Kiosk, Phone App, iPad, any others?

Note: response to question updated.

This is not pre-determined and WSROC anticipates the engagement process to identify the most appropriate process for usability, incl accessibility. However, the tool should be web/ browser based as a minimum.

Do we have to engage with a tertiary institution for the science translation and literature review?

Note: response to question updated.

This is optional, although responses that take account of academic rigour are encouraged.

By open source do you mean the tool must be built on an open source code kit or that the code must be made available irrespective of the code kit used?

The tool will need to be open access to enable multiple users. The IP in the tool needs to be transferable in future – either through sharing the code or through a complete documentation of the methodology and structural elements such that it could be transferred to another platform or system in future.

Will the successful vendor be able to on-sell the product to other global cities? Who will own the IP of the tool or AI/machine learning algorithms?

The client intends to own the IP. The client may be open to IP sharing arrangements and these can be proposed. Any vendor interested in IP sharing should also provide a costed option where WSROC owns the IP in full, as described in the scope.

 

(addendum 11/06/2020)

Important: The closing date for submission of responses to this RFQ has been extended to 24 June 2020 at 5:00pm EST

(clarification added 10/06/2020)

What are WSROC’s expectations regarding the tool end-result?

As per the RFQ, WSROC would like the tool design and development stage to focus on ensuring the tool content and processes are sound. We do not expect this process to deliver a state-of-the-art online tool. The focus should be on ensuring the research and engagement is translated into a sound process and defensible content. WSROC expects the tool (whatever format it might take – format to be determined through the engagement process) to be functional and readily available, but at the same time flexible enough to enhance the tool over time and/or allow it to be integrated within existing platforms.

May we understand the budget range for the RFQ?

The total budget to deliver the works as outlined in this RFQ is $90,000.

Is WSROC open to building on existing tools rather than developing an entirely new tool?

WSROC is open to this suggestion. We do not expect the works under this RFQ to deliver a state-of-the-art online tool. The focus should be on ensuring the research and engagement is translated into a sound process and defensible content. WSROC expects the tool (whatever format it might take – format to be determined through the engagement process) to be functional and readily available, but at the same time flexible enough to enhance the tool over time and/or allow it to be integrated within existing platforms.

Should the design of the tool allow for expansion to a platform to manage all City Resiliency capabilities?

This is not a requirement of this RFQ

Do you have a preferred approach for the awareness raising and buy-in?

No preferred approach has been specified, WSROC anticipates respondents to outline their proposed engagement approach and methodology.

WSROC is mindful of the current COVID disruptions, and as such requests all respondents to consider the impact of COVID on the delivery of the project, including the engagement process. WSROC requests that responses clearly outline the process for meaningful engagement.

Last modified on Monday, 15 June 2020 13:51